E50: Build a Personalized AI Implementation Plan in One Afternoon featuring Tiffany Ablola

Delegate and elevate. Reclaiming your energy with AI. What are you getting out of this? I know a lot of you are wondering that, right?

A new way to think about AI. Secondly, the delegate and elevate framework. You have those sheets on your table and we will go through that in a little bit. The third thing you're going to get is a personalized AI implementation plan.

It's going to be a little different for everybody. Some of you are in the middle of a transition period. You don't exactly know what you're going to do next. Can I get a show of hands for people who resonate with that?

Okay, I see you. What about the people who, have a business? You have people to delegate to. There's humans you can give things to.

Okay. I see some of you there. And then what about the people who have, a solopreneur operation right now, and you're like, oh, have people to give things to you. So what am I getting out of this?

Okay. This is also for you because we're thinking about delegating to I think of AI as your intern. What are you going to give your AI intern? That is the goal.

Why should you care? Part of this is that who got a lot of takeaways and tools from this conference. We heard you all share what you took away from the last couple days. How many of you don't exactly know where to start?

How many of you are not sure how much time you have to figure out where to start? Okay, that's a struggle. How many of you have a life outside of learning AI? Everybody's hands are probably up, some of you.

There's no judgment if you don't raise your hand right. Be obsessive. That's great. But this is why you should care.

Because I want you to be able to apply what you learned and also live the life you want while you're doing this. This is me. Frances summed it up really well. We're covering attorney, and the only thing I would add is boy dog.

Mom as well, that I love what I do. And I'm very fortunate to be able to do it, day in and day out. This is the iOS model. This is what, being an iOS implementer is about.

I teach it to teams. It's a structure for your business. The Colby system is how I help people lay, lead in their strengths. You could do it individually or with teams as well.

The next piece here is. What is the problem? Is there a problem here? You might be wondering.

You're at this conference learning AI from experts. There is a problem. As of this week, psychology Today came out with an article. AI rush is burning us out, freezing our leaders.

There is a mental health tool, Paula Fontenelle, leading through the AI transformation. This seem a little dramatic? I don't know, it depends on your perspective, but there are some statistics out here. 45% of people say they feel burnout because they're trying to apply AI, and they don't know how in their jobs.

The goal is to give more efficiency that it could increase your job stress or decision fatigue. These other quotes are talking about the same thing. Technology is a reflection of our humanity right now. That reflection shows some fatigue.

So here's some laugh. I'm going to ask you a question. Who wanted to learn more about AI avatars? Raise your hands.

Okay, everybody. What about video marketing? Okay. Almost everyone's hands as well.

What about building an app? Yes. Okay. So the solution here, and a part of the way to address fatigue is what my premises AI is going to mirror your level of clarity.

Or if you are chaos, it will also mirror that. Who is heard? The phrase garbage in, garbage out. Okay.

I've heard it at this conference as well. So this is what it's about. You can multiply your energy with AI, but what I'm asking you to do today is also delegate with that clarity, so you can save some of your energy for what you prioritize intentionally. So who's in for that?

Raise your hands. Okay. Thank you for going with me on this journey. Okay.

First question I have for you. What is your capacity calculation? I heard somebody out there. Yes.

So what? How many hours a week of work is ideal for you? Someone might say 60. 70.

That's great to me. Or someone else might say, if I have young kids, I'm taking care of aging parents. I have another job. I can devote X number of hours a week to be balanced.

So this is your capacity calculation. Define your 100%. So we're talking about your battery. What is your 100% charge.

Who wants to share their hours per week? Ideal hours for 100% of working. Irene 40. Question mark.

It's okay. You don't have to commit right now. Anyone else want to share a different number? 15 to 20.

Got it. Any other numbers? What was that? 32.

110. Okay, we get the idea. Everybody's 100% is a little different. That's why I say balance is different for everyone.

Are you over capacity? Oh, I heard it. Yes. How many hours will it take to do everything you need to do?

Well, not do it half assed. Do it well. If your answer is over 100%, I would suggest you think about delegating and elevating. I'm going to circle back to why it's called delegate and elevate and is the name of a tool.

Is that because when you delegate something to, if you think about it as a human person, you delegate something to somebody and it is their superpower. You are going to naturally elevate them because you're giving them the opportunity to do what they are really good at. So if you think about it, if you're holding everything to yourself, you're just taking on more and more and more and you don't give get the opportunity to build the people around you up. In the case of people with not a full team, the idea is you need to give stuff to your AI intern.

Who's good with that? Yes. Let's do let's figure out our job description for our AI interns. This is just a draft today, but I want you to think about that in your mind because the sky's the limit, right?

You have all the tools you just need to figure out with this, this AI is going to do for you. Who's over capacity? Okay, we have some hands. All right.

Next step. List what you do. Your laundry list. So I suggest putting, there's a blank piece, blank side of your worksheet.

You could start your laundry list there, or you can do it in the front. Whatever works best for you. And it can literally include laundry, because let's be real. We some of us do laundry still, but I'm talking about your work tasks.

The tasks that take up your time. Here's a laundry list. Simple bookkeeping, grocery shopping, proofreading, quality assurance, checking, email, team meetings, calendar management. Reviewing financials.

Recording social media videos, learning how to use lovable. I know it's not on there. What? What else?

What else do you guys want to do that's not on this list yet? Webinars. Exactly. So keep those things, on the list as well, because that's what you want to do coming out of this.

Event. And you have this list of existing things you're doing. Next, categorize a list using these four quadrants. I'm going to show it here in a second.

Delegate and elevate. This very simple worksheet is definitely not rocket science. The power that comes from this is when you use it. You reflect on it and you're actually adding items to it for a whole day, a whole week, a whole month even.

And you're thinking about it. So it could be the smallest item, or it could be the biggest item. What I'm talking about is it could be as small as, oh, let me go schedule that meeting manually with that new lead. Let me go enter a new CRM update that I have.

And it could be the biggest thing, which is, oh, have a new proposal to send to that, really qualified lead, and they want it tomorrow, or you're creating a new webinar and you want to do that. So smallest to biggest thing and there's no right or wrong answer. So fill this out. Some of my, people who are working on this, they'll use multiple pages.

So just this is the idea is you start writing things as they come to your mind and as you're writing, I'm going to explain a little bit more about each square, each quadrant. Love and great. This is the work that lights you up. Time flies.

It doesn't feel like you're working even, and people tell you that it is your superpower. This is your genius zone. So what's the deal with this quadrant? You need to protect it with your life, not give it your leftovers.

And I'm guilty of that. Sometimes I'll. I'll wait to prepare for something, in my loving, great zone where, let's say I'm facilitating a new workshop, and, I did give it my leftovers. It doesn't feel good.

So being aware of it is also a really important step. Next quadrant. Top. Right quadrant.

You like it, and you're good at it. You don't mind doing it. Maybe you even enjoy it. But it does eat up your bandwidth.

And it does take down, your time to do other things. It's not your competitive edge. So a suggestion here is to streamline it. But don't worry about that yet.

We're going to talk about these action steps later. The bottom left quadrant. Delegate or automate the things you can do that you're doing and are good enough at. But it is draining your battery.

That's why there's a yellow arrow. Caution. Is anyone having trouble coming up with things to put in their quadrants? No shame.

We're here to help. Last quadrant. This is a quadrant we need to deal with today, right? Don't like not good.

You suck at it. It drains you. If you have a pile of tasks, it's on the bottom. Maybe you kick something over it and you act like it's not there until it's too late.

For me, that would be, proofreading. You might have been good at it for at some point, but you hated it, so now you're just not good at it anymore. For me, that's contract review. This is your energy trap.

Also, for me personally. Dishes. Luckily, Bernard is really good at those. He has this joke where he's like, Tiffany just pretends that she can't stack dishes in the dishwasher, right?

And, he's like, that was a really smart of her, because now I do the dishes all the time. And so, it worked out for me. I delegated it to, So the idea here eliminate something from this quadrant or give it away. Give it to your AI intern.

If you have a real intern or a real employee, think about giving it to them. But only if they're good at it. Because then you might just be creating another problem if they also suck at it. Who has at least a couple items in every box right now?

Raise your hand. Who needs a little bit more time to think about this? That's okay. So this is why it's, It's a reflective exercise, and also, I want you to get feedback from the people you know, who know you best, on these things.

So ask a colleague as a partner. Think about it. And also just keep it with you at your desk. It's also available in PDF on your app.

I believe. So we are going to pay attention to the Red arrow quadrant. Eliminate or give away. And honestly, I know you can't.

You can't eliminate everything right now. Everything in that box because we're in reality. But the goal for most of my teams is when they fill this out. I asked them to identify one thing that you could move away in the next quarter.

How would that relieve you? How much time? Because remember I asked you, what is 100% of your capacity? Somebody said ten, 30 to 40.

This is where the hidden energy is. This is what's eating at your battery, because it depletes it much faster than if you're in your genius zone. Does anyone want to share something from the don't like, not good category? Taxes?

I agree. I mean, hand over here. Emails. Admin stuff?

Yes. What else? Is it really bad for me to say that I hate to grow my own business, but I like to help other people, so I don't like to build my own business. That's fine.

That's what reality is, right? We shouldn't feel bad about it. What else? You don't like clutter in stocks.

All right. Does anyone here is theme here who thinks I could potentially address some of these? Don't like not goods. Okay, that's what we're going to go to.

So don't worry if you still need to think about this, because honestly, I do it at least twice a year. And sometimes I still sit and I look at it and I'll say, actually, I don't know what I don't like and I'm good at anymore. So that's normal. You just need to think about it.

And then put your tasks on. We're going to shift a little bit because in order for you to figure out what to prioritize, I believe it's very important to know what your core focus is. The equivalent of your mission statement. So in this exercise and I'll walk you through is in one of the iOS books called The People Book.

I'm a contributor to it. We're going to discover your core focus in this exercise right now. And, it's okay if you don't have it perfect and finalized. What do you love and what do you do better than everyone else?

AKA what's your purpose? Passion plus your superpower. This takes some reflection. Maybe some of you have already thought this through and you have it.

This is the next step. How do you discover that? We have your core strengths and your passions. So passions, your why?

What are your strengths? These are something your superpower basically. So here's an example from the book. And it might resonate with you.

Or you might have completely different passions and strengths for me. I'll show you, what my personal core focus is, but I want you all to have a minute to just jot down some ideas on this. It might already be your business, mission or purpose. If you flip over to the back side of your worksheet or find a blank space, please make two columns, one titled passions, one titled strengths.

Jot those down and when you're ready, I'd like you to share it with the person next to you. What lights you up about what you're doing? What is your superpower? Is it selling?

Is it closing? Then I probably need to talk to you. I'm not that good at that. Are you great at presenting?

Are you a good trainer? Do you like to build systems? You like being behind the scenes. Hi.

All right. Everyone turn to a neighbor. Share your strengths and passions. Please talk.

Okay, we're going to bring it back in. You can continue the conversations in a little bit. And I want you to raise your hand if you feel that you want to share either yours or your, who you spoke with, what their passions and strengths were. Do you have a volunteer?

Thank you. Okay. Let's listen. Someone's going to share passions and strengths.

Can you tell us your name and who you're sharing about yourself or your partner? My enlisted Alexis, and, I was going to share about me, but, my partner has similar passion. So we'll just kind of I we both like helping people. I want to help, women like us understand this technology and fix our.

She and my partner strengths are teaching and presenting. And so working on the present. Hey, we all are. Yes.

I love it. Give Cindy a round of applause for sharing. Okay. Does anyone else want to share?

Yeah. So, see? When the hires first stand up for all her and the. Yeah, there's this 40 share.

Every one of these women are connecting has a point. You guys should, She's semi-retired, and now she's going to be part. But these women stand up one more time. Keep the sound, the hair.

Yes. Okay. Oh, yes, we need one. So we actually kind of walk with each other through all the steps to optimize your social media, your website, and the.

How you implement the best tactic is for your marketing and fun stuff like that. Mona. And if you have to and I give the date for select on, let us know if you have that. Love it.

Anyone else want to share? Yes. Thank you. My name is Rocket Paul and I'm a loving, caring, passionate, God driven financial educator service leader.

Yes, yes. Thank you for sharing. Okay. Next step.

And I would love to hear more. Please share then and after this. But we're going to try to speed through the rest of this. Here is a sample a personal core focus based on the last slide.

It's going to be a little different for everyone. I'll share mine. My personal core focus, my passion is helping overwhelmed leaders basically come out of the chaos and get a little bit of control back. And what my niche is, is having those difficult conversations with a team to drive them to clarity, get them from chaos to momentum so they can live the life that they want.

That's my core. Focus is going to be a little different for all of you, and then you'll probably need some time to think on it. But I would encourage you to just write down a draft, because I remember Ellie saying imperfect actions. What?

Ellie, you want to share what you said earlier? Yeah. So imperfect actions build everything I want you to write down. Even if you think it's an imperfect core focus.

Write it down. And if you want this, it's available. I'll give it to the team, and they can send it to you. This is a personal vision document.

You put your personal core focus right in the middle of there, and you're going to look at your purpose and what you do as your superpower every single time. That should be your Northstar and help you decide what the priorities are. Okay. Who has written down a draft of their personal core focus?

Hey, see if you hands. You can still work on it as we're talking. Thank you. Usually it takes some time to formulate this.

Once you've formulated it, it isn't just stay the same forever. You revisit it regularly. What does that mean? Because your passions change who you are doing something that you were not doing.

A couple of years ago, you changed completely. Yeah. So passions change. Your strengths will change.

Revisit quarterly or yearly. Now we're going to circle back to your worksheet, delegate and elevate in alignment with your core focus to develop that AI implementation plan. What did I just say? It just means that we are reflecting on what we can do to free up our time and our capacity that aligns with what we want to do coming out of this conference.

Your personalized plan. Here's the goal. Delegate either to your AI intern, another person, your husband for the dishes. If you're me, automate.

You can automate and systematize. You can eliminate things in alignment with your core focus. So here's, here are the steps that I took to do that. When I finished the worksheet, I took a photo of it and I set it to AI and said, hey, this is this is currently what I am good and great at.

And, the other four quadrants, please take it and then prompt it. You also want to feed it your core focus because remember garbage in, garbage out. If it doesn't have all the context, how can it be helpful to you? And what you're trying to do?

Here's a sample prompt based on patterns in how I spend my time and energy. Create a personalized plan using AI aligned with my core focus. I specifically asked it to protect tasks in the Love and Great Quadrant, and then I asked it to give me ways to eliminate or automate tasks in my don't love, not good quadrant. Remember, that was the big red arrow and sometimes things need to be done.

Someone said taxes, right? We need to do taxes. That can be eliminated by giving it to someone else. That's pretty easy.

But other things are harder if you have a hard time letting go of, email management or calendar management, there are obviously tools for that. You just need to be able to let go. It's going to be different for everyone. My other suggestion is to break this down into actions because you need a clear plan.

So I will leave you with these suggestions in that ask it to give you quick wins for this week. This quarter and this coming year. So the suggestions here quick wins systems. There are automations in the next quarter and habits or workflows for lasting energy and focus.

I'll show you an example of, a part of my implementation plan. So I avatars I saw some people raise their hands about that. It it suggested that I apply AI avatars because I don't, don't particularly enjoy recording videos. And it's another way to take some of that time away from me.

And I need to set up the system for that this particular quarter. And if that's a priority coming out of this conference, you're going to need to figure out when you're going to apply that. Right. And is it aligned with your core focus of what you're trying to do in your professional life this coming year?

It's going to give you something to think about for the next 12 months. So once you have a plan, it might not be right now because you haven't plugged it in and thought all of these things through. I suggest that you share it with somebody, find an accountability partner if you can, or find you somebody else to do this with you so that you can share what you're going to commit to this week, this quarter or this year. That being said, does anyone already have something that they know they want to commit to this week?

Oh, I saw a hand over here. I'm building, YouTube videos with my star for selling my cards. So I tried to send my. Of it.

And then. Is that going to be what time frame are you thinking? I, I ready so I'm going to buy live and get it done by the minute. You and there's setups for each.

What video. Oh it's gotta be. Love it. Thank you for sharing.

Anyone else have a share. They want to tell the group if you have it and share it, it increases the chances of it happening right. What's you need? So what I'm doing now is, I hired a new VA.

So me finished my book, which was one. Well, thank you, Silvana Pimentel. So, the one thing I did to delegate is has hired a VA to help me finish my book. That I had a ready to go reading and everything.

So it's just going to take care of that little things. So it will help me move forward with the next step to have this big goal finished. So thank you. Thank you for sharing.

Anyone else want to share their next action step? I see a hand over here. So two things that really get the stops are, colicky, all my finances or finances on my heels on my everything with bank accounts. And I want to create I want to create an app that will automatically download all that stuff.

So I really know what I have, what I owe, and when it has to be paid and if I can pay it. And I also get totally lost with, all the tasks I have to do. So I want to create a calendar that collates everything that I can activate using Siri or something. Because I just have scraps of paper all over the place and lose stuff all the time and miss a lot of stuff.

So those are two areas that I really need to make my life more functional. And thank you for sharing. All right. Here we're going to wrap up the takeaways.

And each of you you're going to have a different plan. So remember that if you can find somebody to share your plan with coming out of today please do I multiplies your energy. Are you amplifying clarity or chaos? Clarify your personal core focus.

That's your mission statement. And remember to revisit it because it might change, delegate, automate, or eliminate in alignment with your core focus. So let's say I came out of this event and I'm really excited about learning more about lovable and building an app, but I just shared with you my core focus earlier. I told me I should wait on that.

And it's right. So there are things where it would be nice to do, and we have to figure out, do we have the battery to learn something that is the battery capacity, to learn something that is nice or, like Francis suggested, don't try to learn it all, focus in and then revisit this regularly. I'll leave you with this thought. Clarity creates capacity and alignment keeps it.

That's a wrap for this episode of the AI for business podcast. If you enjoyed it, don't forget to hit subscribe and pass it along to a friend or colleague. We appreciate you being here and we'll catch you in the next one.