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Why AI Transformation Starts With Organizational Clarity

People Managing People · 2026-09-08 · 35 min

0:00--:--

Key moments - from our scoring

Substance score

69 / 100

Five dimensions, 20 points each

Insight Density14 / 20
Originality11 / 20
Guest Caliber16 / 20
Specificity & Evidence15 / 20
Conversational Craft13 / 20

The conversation between David Rice and Brandon Stannett reveals a counterintuitive truth: AI ROI has little to do with technology and everything to do with organizational fundamentals. Stannett, who leads AI transformation at Zapier and has consulted with over 150 operators worldwide - from tech companies to logging operations - makes clear that the critical ingredients are clarity of purpose, strong hypotheses grounded in real business questions, and cultures that reward learning over predictability. Organizations fail at AI implementation not because they lack tools but because they haven't solved foundational issues like trust, psychological safety, and decision-making clarity that were already present. Zapier's approach illustrates this: rather than leaderboards or hard caps on AI usage, they built personalized monthly usage reports with AI model recommendations tailored to each role. The firm has moved beyond measuring adoption (they've achieved 100%) to focus entirely on impact metrics - the same KPIs they cared about before AI, now enhanced. Stannett emphasizes that scaling AI requires ring-fencing resources for experimentation, creating psychological safety around failure reporting, and intentionally bridging from individual productivity gains to team-wide standard ways of working. For B2B operators wrestling with AI investment ROI and employee hesitation around experimentation, this episode provides a diagnostic framework: fix your foundation first.

Key takeaways

  • →Organizational clarity about what you're trying to achieve and what excellence requires must come before any AI tool selection or strategy.
  • →Successful experimentation requires a strong hypothesis grounded in a specific business question, ring-fenced resources (not ambiguous all-hands calls), and psychological safety to report failures without career risk.
  • →Token maxing and hard AI usage caps signal missing context; instead, Zapier uses personalized monthly usage reports with intelligent model recommendations to guide employees toward efficiency without surveillance.
  • →Adoption metrics are a leading indicator of learning but don't measure impact; the real ROI lives in existing KPIs like customer satisfaction, new hire success rates, quota attainment, and product reliability.
  • →Scaling AI gains from individuals to teams requires deliberate work to codify golden path workflows, distribute institutional knowledge, and provide team-level talent development - not just hoping individual learning spreads.

Guests

Brandon Stannett

Topics in this episode

AI transformation strategyOrganizational clarity and purposeExperimentation culture and psychological safetyZapier AI operationsModel selection (Fable vs Sonnet)AI usage reporting and dashboardsGolden path workflowsTalent acquisition with AIAI cost management and ROICenter of excellence for AI transformation

Questions this episode answers

What should organizations do before implementing AI tools?

Start with organizational clarity: define what your company is really trying to do and what excellence requires. If a team lacks total clarity on those questions, that's where to begin, not with technology selection.

Why do employees hesitate to experiment with AI even when leaders say they value it?

Experimentation fails when the business question being answered is unclear, when all team members are asked to experiment (resulting in no one thinking deeply), when stakes feel low, or when there's no psychological safety to report failures without career consequences.

How should organizations handle rising AI costs without killing innovation?

Rather than leaderboards or hard caps, Zapier sends personalized monthly AI usage reports with model recommendations (e.g., 'use Sonnet instead of Fable for this role'), letting employees self-optimize. Only soft caps prevent runaway spend; users can request increases via Slack.

What metrics matter most for measuring AI transformation success?

Move beyond adoption metrics once you have baseline usage and focus on impact measured through existing KPIs: customer satisfaction, new hire productivity at 90/180 days, product uptime, sales quota attainment - the things that mattered before AI.

How do you scale AI wins from one person to an entire team?

Identify golden path workflows in each function, codify them as institutional knowledge, set up tooling and context for all team members, and provide talent development so entire teams can work the new way - not just hope individual learning spreads.

What our scoring noted

Our reviewer’s read on each dimension, with quotes from the episode.

Insight Density

14 / 20

The episode delivers solid recurring themes - organizational clarity before technology, experimentation governance, AI cost optimization, and management evolving toward coaching - but these ideas are revisited multiple times without substantial new angles. The concrete Zapier example (personalized AI usage dashboards with recommendations) is genuinely useful; most other insights feel like well-executed frameworks rather than surprising discoveries.

The ingredients for getting an ROI from AI have very little to do with the technology.
Zapier doesn't do any regular reporting at this point on adoption. We know we have 100% adoption...We are almost entirely focused at this point on impact.

Originality

11 / 20

The framing of AI as exposing existing organizational weaknesses is sensible but not novel; the clarity-first approach echoes widely-circulated advice. The refreshing element is the personalized AI recommendation system Zapier built, but most other takes (wisdom vs. knowledge, managers as coaches, psychological safety in experimentation) are established orthodoxy in leadership discourse.

AI is a technology. And as a technology, it's a means of getting something done.
Expertise was often tied to having answers...now suddenly AI gives everybody access to answers.

Guest Caliber

16 / 20

Brandon Stannett brings credibility as Chief People and AI Transformation Officer at a meaningful software company (Zapier) with stated conversations with 150+ operators. He speaks from direct operational experience building processes and managing teams through AI adoption at scale, not as a consultant or theorist. He names specific people and systems built, grounding claims in practice rather than abstraction.

We can start there. What I mean by that, and this is partly by virtue of like what we're learning at Zapier, partly by virtue of having talked with over 150 other operators building companies of all types.
I work really closely with her. She started on the People Team, matter of fact, over four years ago. And now she has this big job.

Specificity & Evidence

15 / 20

Strong on Zapier specifics (personalized dashboards, model recommendations tied to roles, Five Dysfunctions framework coach, 100% adoption, 90/180-day hiring metrics). Weak on external validation: brief mention of a logging company peer, Red article on AI costs, and generic percentages, but few named external examples or hard numbers beyond internal Zapier detail.

Let's say for whatever reason, turns out maybe I wasn't looking very carefully. I I had Fable. I used Fable for everything last month...it might say, hey...you probably don't need Fable to do many parts of the benefits analyst job. In our experience, Sonnet will probably work well.
she wrote a coach for our exec team that listens in on our exec meetings and uses an existing framework. It's the Patrick Lancioni Five Dysfunctions of a Team framework.

Conversational Craft

13 / 20

David Rice asks solid, probing follow-ups (why experimentation fails, how influence shifts, what managers miss) and shows genuine curiosity. However, the conversation rarely pushes back or surfaces tension. When Stannett makes broad claims (e.g., "our people know what the risks are"), Rice tends to affirm rather than probe counterarguments. A few moments of productive disagreement (token maxing debate) but mostly collaborative rather than adversarial.

Are you starting to see leaders really get more of a clear idea of what's high value, what's the necessary work to do with AI?
I'm curious, you know, what are the consequences of trying to scale AI across an organization that hasn't solved the basic operating challenges?

Conversation analysis

Computed from the transcript - who did the talking, and the words that came up most.

Most-used words

team33organizations19zapier18experimentation18folks18organization14point14ways13part13technology12building12leaders12usage12trying11david11adoption11

Episode notes

AI transformation has a funny way of becoming an organizational X-ray. The companies getting real value from it aren’t necessarily the ones buying the most tools or burning the most tokens. They’re the ones that understand what they’re trying to accomplish, what excellence looks like, and which problems are actually worth solving. In this episode of People Managing People, David Rice speaks with Zapier’s Chief People and AI Transformation Officer, Brandon Sammut, about why AI ROI starts with organizational clarity, how to build experimentation that survives contact with actual workloads, and why adoption eventually needs to give way to impact. They also explore AI coaching, the growing value of judgment and wisdom, and why the best employers may increasingly be defined by how much more capable people become while working there. Related Links: Join the People Managing People Community

Full transcript

35 min

Transcribed and scored by The B2B Podcast Index.

The ingredients for getting an ROI from AI have very little to do with the technology. That's not a hedge. It's what today's guest has learned from building at Zapier and talking with over 150 operators across industries. Everyone's asking the same question.

What's most worth doing with AI? And you can't answer that without organizational clarity. What are we actually trying to do here? What does excellence require?

If a team is anything short of total clarity on those questions, that's where to start, not with the tools. On today's show, I'm chatting with Zapier's Chief People and AI transformation officer, Brandon Stannett, about what separates organizations actually getting value from AI from the ones still spinning their wheels. It keeps going back to fundamentals. People are watching competitors lay off workers.

There's fear and uncertainty everywhere. The leaders creating conditions where good work emerges are the ones naming that openly, not sugarcoating it, not pretending like there's a perfect answer. So today we're covering why clarity of purpose matters more than AI strategy, what real experimentation requires, and why it keeps failing, how AI coaching is changing how people receive feedback, and why the best employers of the next decade will be known for how they develop people.

I'm David Rice. This is People Managing People. And if your organization is still leading with the technology instead of the clarity behind it, this conversation shows you what's getting in the way. Let's get into it.

Brandon, welcome to the show. Hey David, it's good to be with you. There's a lot of discussion about AI transforming organizations. But, you know, sometimes I wonder if we're giving the technology almost too much credit.

It seems like AI kind of exposes things that were already true about a company in a lot of cases. But it does help you build new ways of working together without humans doing a lot of the redesign work. I'm curious, when you look at organizations that are succeeding in AI transformation, what are they changing about how people work together that others are missing? David, I would tell you, I agree with your premise that a lot of the ingredients for getting ROI from AI have little to do with the technology.

We can start there. What I mean by that, and this is partly by virtue of like what we're learning at Zapier, partly by virtue of having talked with over 150 other operators building companies of all types, like all over the world, not just in tech. I've talked with a peer at a logging company earlier this week. You know, the AI opportunity, it's for everyone.

But what's required to make it real starts with things that don't have anything to do with the technology. And one of the most fundamental ingredients, if you really think about it, is leaders being clear about what it is that they and their companies are trying to do in the first place. And, you know, the reason I can't unsee that is because AI is a technology. And as a technology, it's a means of getting something done.

And so you can do a lot of stuff with AI. And to some degree, that's beside the point. The question that a lot of leaders are thinking about right now is what's most worth doing with AI? And to answer that question, you do have to have a lot of organizational clarity around what is it that we're really trying to do here as a team, and what does excellence require?

And if a team in this moment is anything short of total clarity on that question, you know, that's the place to start. It's interesting you said, and like I think that is a big part of the challenge for a lot of organizations. The leadership team, they wanted this technology, they want the competitive advantages, but then they don't actually know what to do with it in a lot of cases. And I'm curious, are you starting to see that change?

Because we're now three and a half years into this conversation. Obviously, the tech has changed quite a bit in that time. Are you starting to see leaders really get more of a clear idea of what's high value, what's the necessary work to do with AI? I think it's starting to happen.

Yep. And if you can believe it, David, it has been at this point almost four years, not quite three and three-quarters years since Chat GPT 3.5 launched, which is what I think one of the first editions that like really captured public attention. So yeah, it really has been the better part of four years at this point.

And yes, yeah, I'm seeing what you're seeing. You know, the making use of AI starts with like clarity of purpose, like we were talking about earlier. It does also require what you're pointing at too, which is, you know, you could call like art of the possible because it kind of gives you a sense of like supply and demand. You know, it's like uh, where are we demanding excellence of ourselves where we're not great yet?

And then like, what is the supply of ideas or new ways of working that we can put together to actually get from good to exceptional? And in some cases, folks are just getting a better sense, partly through just like what people are sharing, talking with peers and what have you. I think this is one of those times when the way work works is shifting so quickly that for operators, you know, folks building things like you and me, and many of the folks that are listening, the benefits of spending time outside the four walls of our organizations, talking with peers, reading up on what others are doing or thinking, that is even more beneficial now than typically because we stand to learn a ton from what's going on outside of our company.

Absolutely. It's like every leadership team will say that they want innovation, right? Every company says they want people experimenting with AI. But I talk to some leaders and it it's, you know, they're having a hard time with employees being hesitant to try things, to share failures, to challenge the existing way of doing things.

I'm curious why, in your opinion, is experimentation so difficult when the organization claims to value it in a lot of these cases? There are a couple of things. One, coming back to where we started a minute ago, great experimentation requires a strong hypothesis. And a strong hypothesis should be grounded in like a question that the organization really needs to answer.

So sometimes where I see experimentation fall down is that either the the question that a hypothesis should be formed around is unclear. So it's like experimentation towards what end, you know, needs to be really crisp. And then the stakes of success need to be pretty high. There are all kinds, you know, it on the people team at Zapier, for example, such a such a talented people team at Zapier, you know, we could point ourselves at experimenting to solve just about any conceivable talent or culture-related problem.

Not all of those are a particularly great use of the team's time and energy. And so it's like clarity of not just what questions can be answered, but what questions are most worth answering. So it starts there, because then that helps with the strength of the hypothesis and the wherewithal to keep pushing. You know, I think a lot of what organizations are are having a hard time right now with AI is that it's like crossing a chasm.

You're kind of like trying to figure out how to make a bridge from one side of a chasm to another. It takes a lot of work to build the bridge, and then you gotta walk across it to the other side. Meanwhile, on this side of the chasm, you've got a business to run the way we're doing it today. And this creates competing priorities.

And so, you know, anything short of like a true, like, we have to figure this out together level priority is gonna end up on the side of the desk. Now, one way organizations can help with this as part of a strong culture of experimentation is to ring fence people and resources to do the experimentation. So rather than just calling an entire team ambiguously into like experimenting, or even if you're clear, let's say on a talent acquisition team of 10 people, we say, hey, we've got a big problem with application volumes going way up because everyone's using AI to apply to jobs.

And as a result, we're not able to screen a meaningful fraction of the applicants. We think we're missing gems along the way. We're not getting back with candidates as quickly as we commit to. We need to solve that problem.

And sure, maybe AI can be part of that. Well, that's great. But if I was a talent acquisition leader and I just said that to my 10 folks on the team, I'm gonna get preschool soccer. Everyone's gonna be running around on their own trying to figure that out.

A better approach to experimentation might be saying, hey, we need two people of this group of 10 to team up for 30 days and show us the new way. Show us how to solve this problem. And we're gonna ring fence 20 hours a week for each of you. So 40 hours total per week.

That's the investment we're willing to make as a team. But instead of asking all of you to think about it, which means no one's really thinking about it deeply, I'm gonna ask two, right? You could choose folks based on skills, you could take volunteers, which sometimes is great, unless there are big skill gaps, because you get folks who are just like really motivated about figuring out how to solve that problem. Those are two things.

And then the last one just has to do with what happens when the experiment doesn't work. So that's more around culture of psychological safety within experimentation. Organizations that don't have confidence-inspiring answers to that question could also end up with uh kind of a hard time in the last mile of experimentation, which is reporting results, because it needs to feel something short of super risky to talk about the things that didn't work. Even if overall it was a relative success, you got to be able to talk about the five like sharp edges that the team's gonna need to know if we're gonna scale that practice.

I'm glad you said the stakes piece because I think some people think, well, we'll have successful experiments if we're doing this right. And that's not the only measure, right? Then I think part of what happens if you find that you're having a ton of successful experiments, I would ask, are you actually experimenting big enough? You know, because I think there's a difference there.

And but you know, we celebrate innovation in hindsight, right? In the moment, experimentation often looks inefficient, messy, occasionally wasteful. I wonder, you know, if managers are still rewarding predictability over learning, are employees going to optimize for safety over time? I think it's really important for leaders to answer to that explicitly and then for our behaviors in those moments to reflect what we're saying.

So, you know, when a member of my team goes out and prototypes something, you know, within an area that we've already identified we really want to figure out and the thing they tried doesn't work. How does our people leadership team and I, like, how do we show up within that? What gets said? What do we do?

What do we not do? How does that person left feeling? The cool thing about that is, you know, there's like things to be aware of so that you don't compromise a culture of experimentation, but the opposite is true. Every time something like this happened is an opportunity to reinforce a really positive culture around this as well.

Yeah, you go back a year or so. Um, I think about some of the events we were doing at the time, and a lot of folks were saying that they were having struggles with trust, especially after be it layoffs or whatever it was that had sort of unfolded, there's a bunch of things driving disengagement, right? But trust, knowledge sharing, and decision making before AI became sort of the center of their focus. So when you introduce this technology, and it really depends on all three, right?

I'm curious, you know, what are the consequences of trying to scale AI across an organization that hasn't solved the basic operating challenges of having it? There is a lot of what's old is new again here. And the thing you just made me think about, David, is it is hard to scale just about anything in life on a shaky foundation. It is hard to scale anything on a shaky foundation.

And, you know, a lot of you know our operator peers are finding that this whole AI wave is effectively a org health pressure test, whether it's on organizational clarity, culture of experimentation or psychological safety, trust in management. If we have been thin or shaky on any of those places, now it's you know really coming back. It feels more obvious now because on top of all of that, we're now trying to kind of redesign how many parts of our work work. Yeah, it's funny.

Like I was thinking about you said the shaky foundation piece. And I was thinking about this actually last week when I saw I saw on social media there was like a clip of Mom Donnie talking about that building in New York where they never got the foundation right, it's slowly starting to like tip. So I thought that's actually like a little bit of an analogy right there for organizations because they start to scale. But if you're not doing the things along the way to make this work on a foundational level, you know, you end up like this building, right?

Isn't that the truth? I mean, there are so many lessons or examples we can learn from other eras of history, big technological waves, or even just from the work of trying to do something that matters anywhere, including in, you know, something like construction. Yeah, I think it's interesting too, because like, you know, you have two organizations that can buy the exact same tools and they end up with massively different outcomes. And it's really just comes back to the basics of this, things that they may have ignored for years in terms of operational infrastructure.

I think now we're actually seeing because the ROI conversation keeps becoming more intense for a lot of executives, right? So I think we are seeing more and more analysis of this at least. Yeah, the cost stuff's coming up, isn't it? Or I should say the ROI conversation is popping right now in part because at the very least, the denominator of the ROI equation, right?

The the costs are scaling quickly for a lot of companies, huh? Yeah. I mean, well, I just saw Red the other day that a lot of companies' AI costs have outweighed what they were spending on employees. And I'm thinking that doesn't make a lot of sense.

I'm sure it will get cheaper eventually, but uh, yeah, right now, I don't know if it's worth it. Yeah. What's your take on AI usage leaderboards or or maybe token maxing? Well, yeah, there's token maxing, and then there's like the antithesis of token maxing, which are like kind of like hard caps on AI usage, right?

So we're seeing companies on either end of the spectrum right now. Yeah, I think it just shows like how much context is missing from the conversation. Because would I want to limit the usage necessarily of somebody who's doing some really creative and outside, it's like thinking outside the box whether they're taking on new things, they're maybe opening up new avenues for the business. No, I don't want to limit that person.

But when you know, how am I supposed to monitor that and sort of grade that in an organization that has, let's say, 25,000 employees? That's a huge challenge. And so I wonder what we'll see uh with that. I I'm glad that the token maxing thing got so much attention because I'm like, that is not a productive use of this technology and puts us in a position where I think a lot of people just start to passively let go of what they do or let go of how they think they add value and accept when they're in that environment.

It's fascinating. Do you want to hear how we're thinking about it at Zapier? Absolutely. For this, I'll give credit to uh Carly Gallardi.

Carly Gillardi is the our head of AI operations and infrastructure at Zapier, and she's effectively the head of our kind of center of excellence for AI transformation inside Zapier. I work really closely with her. She started on the People Team, matter of fact, over four years ago. And now she has this big job.

And this is one of the things that she and the working group were figuring out in the first half of the year. You know, we also saw our cost scaling. Now we saw all the ways we're using AI, you know, to produce results also scaling. So the cost scaling by itself wasn't like a canary, but we had some wonderings about things like model selection.

Now, eventually, yeah, honestly, including in the Zapier product, like you'd like to see a day where, based on kind of the investment level you're willing to make in a given period of time and the work you're doing, where wherever you're working with AI can throttle or match the job to be done with the most efficient model, efficient in terms of whether that's speed and cost or mainly cost or mainly speed or whatever, you know, uh quality, whatever the case may be, whatever you your optimization function is.

Well, we don't have any of that today, right? So right now it's kind of up to individuals to kind of understand the relative pros and cons of different models and make sure they have the right model plugged in for the right job. And that's what we, Carly and the team, wanted to solve in the first half of the year. And so we didn't do leaderboards and we also didn't do caps.

What we did do is we set up, we kind of ingested AI usage data from all the places where folks use AI at the company, which includes Zapier, Anthropic products, OpenAI products, a couple other products, and put it all into a single kind of data lake. And then we created a series of automated dashboards that everyone gets like a DM in Slack at the top of every month. That's your own personal AI usage report. Now, here are two cool things about it.

One, it's not in public and there are no leaderboards. So they're not ranking you against other people. I think that's really important for this. Two, it doesn't just describe your usage from the past month, it makes recommendations.

So for example, uh, it might say, I'm a benefits analyst at Zapier. I get my monthly usage report. Let's say for whatever reason, turns out maybe I wasn't looking very carefully. I I had Fable.

I used Fable for everything last month. Now, this uh usage reporting has context on the jobs in the company. So it might say, hey, as part of your benefits role, are you building a rocket to Mars? Because if not, you know, you probably don't need Fable to do many parts of the benefits analyst job.

In our experience, Sonnet will probably work well. You'll maybe try Sonnet and we'll check in in a month. And it keeps track of the recommendations it's making and can then tune next month's recommendations based on that. So it's both descriptive and prescriptive, but without setting hard caps.

We do actually now have a cap on usage, but it's to protect runaway spend, like unintentional. And folks can get their cap lifted just by like putting a quick message into a Slack channel. So it's not meant to curb usage, it's just meant to prevent the kind of like low but meaningful probability of runaway agents or or even like malicious actors who took a key and are now running a bunch of their own stuff. One of the things I've noticed is there's like individual employees are becoming incredibly productive with AI, right?

But those gains, they're not always spreading across teams, across the organization. And when we think about sort of peer learning or collective learning proving a little bit harder in some ways than individual learning, and it's really a culture question. What have you all done to sort of stand some of that up and to really encourage that? Well, we're now about two weeks into the second half of 2026.

And our number one focus outside of specific like new ways of working, we have three new ways of working with AI that we're focused on. But in terms of just an overall pattern of building with AI, that were is our number one focus is bridging from great individual usage of AI to more team-wide standard ways of working with AI. You know, at this point, we've done plenty of experimentation, prototyping, and so on. Most every team is starting to get a sense of this is the golden path for using AI to do this in recruiting or growth marketing or customer support.

And so what you'll see most of Zapier focused on in the back half of this year is kind of circling those golden path new ways of working with people in AI and then making sure that everyone doing that work at the company has the context plugged in, the tooling set up, and any additional, like just like personal, you know, like uh team-level talent development that's needed for entire teams to start working that way. That's interesting. Because I mean, uh, you know, if AI workflows, they live in one person's notebook or their Slack notes instead of becoming institutional knowledge.

Yeah, you've improved one employee, but there's some follow-up work that has to get done to make that spread. Have you seen a lot of organizations start going beyond measuring adoption? Because I think that's part of this conversation. We've seen so much measurement of adoption, so much measurement of usage.

What is the metric that's like, and maybe those are you know important. You need to get have that context, but what are some of the metrics that you're most interested in in terms of what they tell you? Zapier has been making, you know, a pretty big investment in AI for three and a quarter years now. And here's what I've learned about like adoption versus impact.

It was very helpful for Zapier to focus on adoption early in the journey because adoption was required for experimentation and learning. So adoption is important as a leading indicator of like the depth and breadth of experimentation and learning, like developing that art of the possible and some of the skills within the organization. That's why adoption is worth measuring. But it's just one half of the equation.

Because at the end of the day, to your point, David, all of that adoption and all of that experimentation and learning is in service of helping the organization be extraordinary, right? Like take big steps forward in our effectiveness, however, we define that, which comes back to our point about being clear about what is it we're really trying to do here as a company. Now, these days you'll find like Zapier doesn't do any regular reporting at this point on adoption. We know we have 100% adoption.

We look for AI fluency when we're hiring into the company. We focus on it in onboarding, which we redesigned about a year and a half ago. We are spoiled for adoption. We have plenty.

We are almost entirely focused at this point on impact. Just, you know, in the KPIs or the measures for impact, almost without exception, are existing measures of success that lived within the organization. It's things like how quickly do we answer customers' questions and how satisfied are they with the answers to those questions? What is the average or median level of success for a new hire, 90 and 180 days out?

How reliable is the product? What's the uptime for various aspects of the product facing the customer? What is the average or median quota attainment of a sales rep? If you think about like, you're like, huh, like we cared about all of that stuff before AI, right?

So it kind of gets back to our point from earlier. It's like AI is a means of getting something done. It doesn't typically change what we want to be great at. It is influencing our thinking about how great we can be at those things.

Aaron Powell We've had some previous guests on the show, you know, they come on and they've talked about how historically expertise was often tied to having answers. And now suddenly AI gives everybody access to answers, whether or not those are entirely accurate or in context is another matter, but it gives everybody access to information in a different way. I'm curious, how do you think that changes how influence and credibility and status work inside the organizations, not just for leaders, but also how individual contributors build that over time?

David, that is a neat question. I don't think anyone's asked me that. Okay, I want to hear your thoughts on this after I share a couple things, too. For me, one thing that's very clear on this topic is that the benefits of this trend accrue.

To organizations for sure, right? It's always been a risk for organizations when expertise is siloed, nearly just lives with a couple people who know how to do this. I remember at my last company, we had a couple engineers, and they were the only people in the whole organization that knew like how this particular part of the architecture of the product worked. And as a result, they were, you know, effectively untouchable.

It's like, hey, like that's not super healthy or high functioning for anyone in that equation. So there's this bit of this like democratization. You know, the internet did a lot to democratize access to knowledge. And AI is supercharging them.

Yeah, I think like the whole expertise thing, I think part of what it meant was having access to scarce information, right? Because like you said, the internet made it possible for, I mean, information's been abundant for a while. But that sort of information or interpretation that nobody else has, you're seeing it through your specific lens or through a different point of view, I think maybe influence shifts at that point. And I see this in my own work a lot of times.

Like it's less about me saying, well, this is the kind of stuff that we have to create. It's more about me now asking different questions to get to where I can exercise judgment over new ideas, new ways of doing things, new stuff that we've never done before. And then connecting those ideas across disciplines. I I always come back to, you know, we say the orchestrator, right?

I think that is going to be around for a bit, just because everybody talks about, like, you know, are we all gonna lose our jobs? And I'm like, no, not right away, not if you know how to orchestrate, at least. And then you can kind of read the tea leaves and see where that goes. But it's something that I I've been advising like all my colleagues to kind of, you know, make sure you do this because okay, it commoditizes knowledge, but what it actually does is increase the value of wisdom.

And that is gonna continue, I think. You know, and that that goes wisdom, not just for the work, but through the about the people that you're working with and how to get the most out of them or how to help them see where they're, you know, not necessarily falling short, but where they have opportunities they haven't explored. Yeah. Wow.

Folks should write that down. I like how you crain that, David. It's that difference between, you know, knowledge and wisdom. You could do a whole episode just on that, David.

Knowledge and wisdom, they are not the same thing. You know, the other thing you get me thinking about, David, are, you know, there's a lot of what's old is new again here in terms of like what is or ought to be most valued in organization. And you named a couple of those other things. So, in addition to this notion of like genuine wisdom, judgment, or taste, as it's called sometimes, there's also just the massive benefits to an organization of being trustworthy, of being reliable, of being accountable, of being able to influence without authority to like get a group of folks together and go get a big scary thing done together.

You know, in this moment, at the pace at which things are changing or what have you, those things become more important, not less important, AI or otherwise. I agree. You know, for a long time, managers were largely responsible for directing work. And, you know, we're seeing flattening of orgs and increasingly employees are kind of figuring out their own workflows in a lot of cases, or they're building automations.

They're working alongside AI in ways that leadership can't necessarily always see. I'm curious, you know, like what does effective management look like in that environment? And, you know, what are some of the biggest challenges for that group in terms of understanding how they can get more out of people, but in a way that is sustainable and has an impact over the long term, not just like immediately we automated this process. Okay, great.

But that was probably inevitable anyway. Oh, you you bet. I mean, this is really interesting. I've always thought that people managers have kind of three unique jobs or three unique accountabilities.

The first one is providing clarity to the team. What are we doing here? What does great look like? Two is allocating resources, right?

Making decisions about who's doing what or, you know, an investment level for some type of technology or what have you. And the third unique accountability of managers is coaching and developing the team itself. Now, people managers can now use AI to help them with all three of those accountabilities. But I haven't seen an example yet where AI can replace the manager's unique role in delivering on any of those three capabilities.

What that might mean over time in certain cases is that an individual people manager can manage more people, in part through getting leverage from AI. For example, honestly, some of the best developmental coaching I've received in the first half of the year came from a coach that uh Courtney Hickey, our uh head of executive operations at Zapier, she wrote a coach for our exec team that listens in on our exec meetings and uses an existing framework. It's the Patrick Lancioni Five Dysfunctions of a Team framework, which our exec team has been working with for five years now.

So this is we're already fluent in this framework, we know it, we believe in it, we use it to, you know, coach each other up and improve the health of our executive team. And yeah, she wrote a coach that listens in our exec meetings and in Slack, immediately after the meeting, provides a coaching summary. It has an overall summary on how we showed up as a team using the five dysfunctions framework as the core lens. It then provides individual feedback on how each of us showed up.

And then it chronicles all of that week after week after week so can start pulling out themes, things that we are getting better at as a team, things that we are not yet getting better at as a team. It's specific and it's universal. No one's getting picked on. There's feedback in there, there's there's recommendations for everybody.

And then the other thing I'm finding on top of that, in some cases, I talk with our peers and as I think about my own experience with that coach, gosh, that feedback is trained to be biting. It's some of the most biting feedback I get in a month. Like it's all coming there. I find that a lot easier to receive from a coach that's trained on a framework or a set of values that I already am bought into than if Wade, my boss, you know, every week was like, yeah, yeah.

It's like it's so it's just a human behavior thing. It's like the same feedback. It's worth my attention no matter who's giving it. But for whatever reason, we're seeing that folks are especially receptive to constructive feedback when it's delivered by a coach that's trained on something that they are already bought into.

I've heard the same thing. It's like you got to be transparent about how you're using it. That's a huge part of sort of shaping the perception of what's gonna what's gonna come from it. And I think the the changes sort of from for managers now, you're not directing work so much.

You're sort of trying to create the conditions where good work can emerge. And it's much less controlling model of leadership and management, which is, I think, welcome by most employees, but obviously is something that for a lot of some cultures is going to be more transitional. Like the transition will last longer because you if you've been doing something the same way for say decades, habits are hard to break. The tool might give you a whole bunch of ways to do it, but the muscle is there to do that thing.

When you look ahead and you think AI is going to be a force in how organizations structure work, that is there anything that you know most leaders aren't paying enough attention to right now in terms of where we're at and sort of the way things are shifting. Yes. I mean, and this is uh kind of guidance for myself as much as it is anyone else. You know, the the ways that AI can improve how we work, the quality of the work, and hopefully the experience for people doing the work, I believe in that.

But it's not going to happen on its own. It requires incredible levels of thoughtfulness and humility and experimentation to figure that out. So that's really interesting on the AI side. But my feedback for myself on this topic is that at the end of the day, all AI aside, our teams need a lot of help right now on the things that you and I have talked about earlier.

They need help holding the plot on what it is we're trying to do. You know, the pace of change in a lot of organizations right now is very high. And the level of competition in a lot of these industries that we're playing in and building companies within is also unusually high. And our people know that too.

Our people see some of their, you know, companies in our competitive set, you know, laying off workers. And there's just a lot of fear, uncertainty, and doubt out there. And that can't help but influence how people think about their work in our organizations. And so I believe deeply in everything we've talked about as early as to like the AI opportunity and how it can make work better for people.

And there are just some fundamental things that, you know, leaders like you and me need to stay incredibly focused on in this moment, which is, you know, making sure that we're maintaining focus and a sense of purpose for every single person in our organization. That we're being really clear about the challenges facing our organization. Sometimes as leaders, we think that's going to like make people nervous or make people afraid. No.

Our people know, generally speaking, what the risks and the issues are. It can and often does inspire confidence when people see their leaders naming that all openly and talking about how they're thinking and feeling about it and how they're thinking about the company's opportunity within all of those challenges. This is like a classic like leadership thing. And I've I've fallen in this trap over and over again.

I work on this, I'm getting better at it. Where it's like, you see a hard thing, be the first one to name it. Don't sugarcoat it. Don't pretend there's a perfect answer unless you really believe there is one.

It can just be really healthy to name that for the team because then they're more likely to talk about it, the shape of it, or if they have an idea. You know, it's the farthest thing from like wallowing in in uncertainty, right? It's it's healthy to name it, gets you closer to making a plan to hurdle it. And that would be, you know, one of my biggest encouragements for anyone that's building right now.

I've heard you talk about when we speak about employee experience, we often talk about it like it's something that organizations provide to an employee. But it seems like, you know, you're kind of suggesting that the most compelling organizations in the years to come, they're not just like employers, they're actually going to change people. That's obviously a much higher par than engagement or satisfaction. But when you look at what Gen Z is going through, you look at what new grads are going through, right?

Like all this struggle to find work and this constant sort of existential questioning about like, well, what am I going to do or what is my purpose? And sort of, I think that you're right about that. Like we have to sort of think about like shaping people in a different way because I that will keep them relevant and that will keep them challenged and engaged. So I don't know, maybe in the bet the future, the best employers, you know, they're not often known for salary or being a great, shiny thing on your resume.

They're known because they help generally when folks leave there, they're better versions of themselves. They're more capable, they're more confident. I think that's right. I think the other thing that's just very real on this moment is that the, you know, wherever folks are spending the next few years of their career is going to have a lot of influence on their opportunities for many, many years after that.

And so for those of us building companies, like, gosh, I really want to be able to answer to that. I want to be able to wake up and say, like, gosh, I really believe Zapier is a great place for folks to be spending, you know, the next few years of their career because of how deeply we're investing on these new ways of working. I look at the people team at Zapier like to a person, like they are becoming absolutely elite in the way, kind of the future-facing way to do talent acquisition or total reward strategy or people technology and people analytics.

Like it's remarkable. And I, it just I think makes me feel great, but that's not really the point, right? I think that's we want to be able, any of us as leaders want to be able to answer to that. Now, it also, by the way, in addition to being just like a really great thing to do or to make possible with the team, is, you know, for companies that become known for being one of those places where folks are being deeply invested in and they have there's just their growth rate of growth is really high, especially right now, that becomes part of your employer value proposition and you know becomes a point of attraction into the company.

Especially just at least speaking for software right now. Like building stuff in software right now, it is wow. Like it is incredibly heady, you know, difficult stuff. And I think, you know, people know that.

I don't know, I don't think, you know, largely, you know, folks are looking for like easy street or like an easy next place to work. I do think folks are demanding that the next place they go or even the next job they have at their current company is one where they're gonna learn a lot about the things that matter, you know, for the next 10 plus years of their career. Absolutely. I couldn't agree with you more.

Well, Brandon, it's been great having you on the show today. I really enjoyed our conversation. As always, David, let's do it again sometime. Well, listen, is if you haven't done so already, head on over to peoplemanagingpeople.

com forward slash subscribe, get signed up for the newsletter, sign up for AI Signal. We've got, you know, one executive briefing coming out every week that gives you something to think about. Not that you need any more to think about, but it'll also provide, you know, tools, advice, things like that. Be sure to get signed up for that.

And until next time, remember you're shaping an experience and possibly people along the way.

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