The RBL Media Podcast · 2026-05-26 · 39 min
In this episode, Pua dives deep into the world of project management systems, client portals, and business organization tools. She shares the real behind-the-scenes evolution of RBL Media’s workflow, from platforms like Trello, Asana, ClickUp, and Kajabi to building a fully customized Notion workspace. Pualena explores the challenges of all-in-one platforms, sustainable systems, KPI tracking, tech stack management, and creating workflows that actually support long-term growth and team collaboration. Pua breaks down why many project management systems fail - not because of the software itself, but because of inconsistent team buy-in and unsustainable processes. She discusses the importance of communication, transparency, and flexibility when building systems that serve both internal teams and clients. From client portals to SOP creation, KPI dashboards, automation, and AI-assisted workflows, this episode is packed with practical insights for entrepreneurs and agency owners looking to streamline operations without overcomplicating their business.
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